Project Description

Centralizing Spatial Data for More Sustainable Campus Management

Harvard University

The Harvard University Facilities and Operations department is responsible for managing the University’s 12 million square feet of building space and over 150 acres of University–owned landscape. The department sought a way to improve their facility management processes by centralizing data collected from the engineering field staff.

RMF Engineering was tasked with performing a Utility Infrastructure Condition Assessment of the Cambridge campus that would result in the creation of the field book that the facilities staff would use on a daily basis for day-to-day operations. This was traditionally a manual task that resulted in a static field book, which quickly becomes out of date. The goal was to change the game and provide Harvard University with a living document system.

As a sub-contractor to RMF, Microdesk was tasked with developing an integrated GIS that would enable facilities staff to inventory, document and manage their chilled water, steam and condensate distribution system assets throughout campus. The system, designed on a centralized spatial database using MapGuide Enterprise, provides the ability to assemble, manage, and present key utility information through a web browser. Common attributes, properties, associated diagrams, schematics, and digital photos are all tied to the utility assets, unveiling the key details to the facility staff.

Microdesk also created web and desktop tools to enable Harvard University staff to actively manage their utilities assets going forward. Now Harvard University has a system that always reflects the current state of their infrastructure.